A procurement is about ensuring that your organisation chooses the right solution and the right vendor through a structured and transparent process. With a thorough needs analysis and clear requirements, conditions are created for a procurement that both meets the organisation's objectives and complies with applicable regulations, such as LOU in public procurements.
Through a thorough needs analysis and structured requirements analysis, you obtain a clear, prioritized, and business-anchored set of requirements that ensures the procurement is directed towards the right solution.
With a data-driven market analysis, you get an objective overview of possible systems, vendors, and potential bidding strategies – so you can make well-informed decisions based on facts.
You receive professional procurement support throughout the entire process, including handling of regulations (such as LOU in public procurement), documentation, and evaluation models – all to avoid pitfalls and create a secure procurement.
The procurement results in a clear decision basis that includes comparisons, risk assessments and cost overviews. The result is a sustainable course of action that strengthens your future system landscape and provides long-term value.
A well-considered procurement creates security, transparency and control in a complex process where the choices have long-term consequences. With a structured approach, we guide you through the entire procurement journey – from needs and requirements to tender evaluation and contract. Through a thorough needs analysis, where we map your processes, prioritise requirements and identify the organisation's actual challenges, we lay the foundation for a anchored procurement strategy that leads you to the right vendor and the right solution. The result is an efficient and quality-assured procurement that minimises risks, maximises business benefits and lays the foundation for a future-proof system support.
We guide you through the entire procurement process – from the first planning steps to agreements and preparations for implementation. The work begins by clarifying goals, scope and project organisation, providing a solid foundation for the process. We then carry out a needs analysis where we map current and future working methods and translate these into a business-anchored set of requirements.
When the needs are clear, we help you identify and invite the right vendors and prepare all necessary documentation needed for a structured evaluation. We lead the analysis of vendors and system solutions based on clear criteria, so you can compare the options in a transparent and fact-based way.
Finally, we support you in the contract work and in planning for the upcoming implementation project, so that you make a secure system choice that meets the business's needs – both today and in the future.
A needs analysis clarifies what the business actually requires – before demands are set and systems chosen. By mapping processes, challenges, and improvement potential, you gain a clear and prioritised view of which functions and capabilities are most critical to the business. The result is a solid decision-making basis that reduces risk, sharpens the requirements, and ensures that the procurement is directed towards the right solution from the start.
A requirements specification ensures that the vendors understand your actual needs and can demonstrate how their solution supports your processes. We help you develop a clear, prioritised, and business-anchored set of requirements that guide you towards the right system and minimise the risk of misunderstandings. With a structured requirements specification, the procurement becomes both more accurate and significantly easier to evaluate.
We lead a structured, transparent and fact-based evaluation where systems and vendors are compared based on functionality, risk, cost and delivery capability. You will receive an objective recommendation based on your actual needs.
It is not always the vendor who carries out the implementation, and the right implementation partner is crucial for a successful deployment. We ensure that the team, expertise, methodology, and staffing match your requirements — and that you choose a partner who can deliver results.
An implementation plan provides a clear structure for how the new system will be introduced – from start to go-live. We describe goals, schedule, roles, milestones, and risks. The result is a predictable and well-organised implementation that reduces risks and creates the best possible conditions for a successful implementation.
We support you in negotiating price, terms, responsibilities, and delivery commitments. The end result is a sustainable and clear agreement that minimises risks and provides security ahead of the implementation.
Is your business about to make a decision to procure a new ERP system or financial system?
You are warmly welcome to contact us for a non-binding conversation about how you approach the task and how we at HerbertNathan & Co can help you.
Is your organisation about to make a decision to procure a new HR or payroll system?
You are warmly welcome to contact us for an exploratory conversation about how you approach the task and how we at HerbertNathan & Co can help you.
We help you develop a data-driven and future-proof system strategy that maximises business value through clear priorities and insights from the market.
We guide you through the implementation, where the new system is transformed into concrete business benefits – from planning and preparations to deployment and stable management.
We help you ensure that your existing system support continues to support the business's goals even after several years of use, by identifying improvements and streamlining processes.
